# Conference sound that does not need to be repeated

> Sound is the one thing an audience will not forgive. Weak lighting or a plain stage gets a pass; an unintelligible speaker does not. We use professional wireless mics, give the speaker their own monitor signal, and keep an engineer at the audio desk throughout the event. The same crew brings the stage essentials that keep the event on schedule: a countdown timer for the speaker, a confidence monitor with slides, presentation laptops, and a tablet for the moderator.

**URL:** https://proconf.lt/en/services/sound/
**Language:** en
**Updated:** 2026-05-06

## Two sound configurations

### 1. Standard conference (one speaker at a time)

Audio desk with an engineer, 2–3 wireless mics (a handheld for the speaker, a headset for the moderator, plus a backup), room speakers, and a speaker monitor so the presenter hears themselves. Fits typical conferences, training, and presentations up to ~200 attendees.

### 2. Panel discussion or larger event

Up to 8 mics (4 headsets for speakers who want to move around the stage, plus 4 handhelds for the moderator and audience questions), a separate monitor mix per speaker if needed, plus a clean feed to the interpreter booth and to the live stream. Fits panel discussions, larger conferences, and hybrid events.

## What to expect on event day

- **Professional wireless mics:** handhelds (when the speaker is at the lectern or taking a question from the floor) and headsets (when the speaker wants to move around and use their hands). Every active mic has a hot backup channel — if a unit fails mid-talk, the engineer switches over within seconds.
- **Audio engineer at the desk:** rides the levels in real time, kills feedback before it builds, mixes questions from the floor, and brings up walk-on music.
- **Speaker monitor signal:** a separate speaker or in-ear feed so the presenter hears themselves and the room. Without it, speakers feel disconnected from a large room.
- **Clean feed to the interpreter booth or AI translation:** when there is a human interpreter on site, the booth gets a clean speaker feed from our desk. When the event runs AI translation through econf.ai, the same clean feed is what the AI listens to.
- **Room acoustics check:** we arrive early and tune the system to the actual room. A glass-walled atrium needs different EQ than a soft-seated auditorium.

## When it fits, when it does not

### Good fit

- Any conference or training where the speaker has to be clearly heard to the back of the room.
- Events with multiple speakers on stage at once (panel, fireside chat).
- Speakers who want to move freely on stage — that is when a headset matters more than a handheld.
- Events with simultaneous interpretation (human or AI) — translation needs a clean signal, not a room recording.
- Hybrid events — online viewers need a properly mixed feed, not the room sound picked up by a camera mic.

### Not a fit

- A small internal meeting of 15 people around one table — voices already carry.
- An event where the venue already runs its own sound and only needs a video integration — in that case we discuss how ProConf plugs into the existing desk.

## What is included with ProConf

- **Audio desk and engineer**, a digital desk with an engineer for the full event.
- **Wireless mics**, handhelds and headsets with backup channels. Exact count depends on the format.
- **Room speakers and monitors**, tuned to the actual room, not a generic kit.
- **Countdown timer for the speaker**, a live countdown visible to the speaker on the confidence monitor. Helps the event stay on schedule and sessions start on time.
- **Confidence monitor (the speaker's screen)**, a TV screen on the floor in front of the speaker showing their slides, the timer, and notes if needed. Useful when the main screen is behind the speaker and they cannot see what the audience sees.
- **Presentation laptops**, we bring a laptop with your slides preloaded, a clicker, and screen mirroring — speakers do not have to worry about their own laptop, adapter compatibility, or sleep mode mid-talk.
- **Moderator tablet**, when the event runs the Q&A platform, the moderator gets a tablet showing audience questions and decides which to forward to the speaker.

## Pricing

Sound is part of the event package. A standard single-room conference without streaming starts at:

**from €800 (excl. VAT)**

A hybrid event with streaming and the econf.ai platform starts from €1,200 excl. VAT. The actual price depends on mic count, room size, and whether an interpreter feed is needed. A standalone sound rate (when we plug into another vendor's AV setup) will be published with the [pricing calculator](/) in the coming months.

## Frequently asked

### Why do you need an engineer at the audio desk if sound 'just works'?

Sound only 'just works' when a good engineer is running it. The real job is reacting in real time: one speaker is quieter than another, bring up their level; a mic starts ringing, pull the offending frequency; a question from the floor, open the handheld in time. Without someone at the desk those reactions either lag or do not happen at all.

### What is the difference between a handheld and a headset mic?

A handheld is for a speaker at a lectern or someone taking a floor question. A headset (a thin boom mic on a head loop) is for speakers who want to move around the stage and use their hands. Most conferences mix both: headset for the speaker, handheld for the moderator, separate handheld for audience questions.

### Are mics backed up in case one fails?

Yes. Every active mic has a backup channel ready. If a unit starts crackling or runs out of battery mid-talk, the engineer cuts to the backup within a few seconds, and the speaker usually does not even notice.

### How does the countdown timer work?

It is a live countdown shown on the confidence monitor (the screen on the floor in front of the speaker). For example, if a slot is booked for 20 minutes, the timer shows the time remaining. The colour switches to amber in the last 5 minutes and red in the last minute. It is the simplest tool there is for keeping a multi-speaker programme on schedule.

### What is the confidence monitor and how is it different from the main screen?

A confidence monitor is a smaller screen for the speaker — usually a TV on the floor at the edge of the stage — showing their slides, the countdown, and notes if needed. The main screen is behind the speaker, so they cannot see what the audience sees. The confidence monitor solves that.

### Do you bring a laptop for presentations?

Yes. We bring a laptop with your slides preloaded, a clicker, and screen mirroring to both the confidence monitor and the main screen. That removes a recurring risk: the speaker's personal laptop with an incompatible adapter, sleep mode mid-talk, or an unrecognised projector resolution.

### Do you send a clean feed to the interpreter booth or AI translation?

Yes. The desk routes a clean speaker feed to the human interpreter booth or to the econf.ai AI translation system. It is the mic-captured voice without room noise, which is what makes translation accurate.

### How much does it cost?

A standard single-room conference without streaming starts at €800 excl. VAT. A hybrid event with streaming and the econf.ai platform starts from €1,200 excl. VAT. A standalone sound rate (without other package services) will be published with the pricing calculator.

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**Let's talk about your event sound.**

Send a brief, attendee count, whether there is a panel, and whether translation is needed. We will come back with a quote that includes sound with concrete numbers.

Contact: kristijonas@proconf.lt · +370 601 45 516 · Kaunas · Reg. 303469970